GO
 
en-USes-MX

Frequently Asked Questions

  Departments   >   Purchasing   >   Frequently Asked Questions
Frequently Asked Questions

How do I bid on Williamson County bids, projects and proposals?

As of July 30, 2021, all bids will be submitted, received, and awarded via the Bonfire electronic bidding platform. Please register at the following link so you may receive notifications for any solicitations that pertain to your business: https://wilco.bonfirehub.com/portal/?tab=login

How do I get bid results of bids, projects and proposals that I bid?

As of July 30, 2021, all bids will be submitted, received, and awarded via the Bonfire electronic bidding platform. Please register at the following link so you may receive notifications for any solicitations that pertain to your business: https://wilco.bonfirehub.com/portal/?tab=login . Notifications will be for newly issued solicitations as well as awarded solicitations you participated in.

Can I review the award results of bids, projects and proposals that I did not bid?

Yes. You can view the bid results for each solicitation at the following link (click on Past Public Opportunities) https://wilco.bonfirehub.com/portal/?tab=pastOpportunities

How do I get Information regarding previous contracts?

To review or receive copies of contracts resulting in solicitations awarded prior to July 30, 2021, you may submit an Open Records Request to [email protected] .

As of July 30, 2021, all bids will be submitted, received, and awarded via the Bonfire electronic bidding platform. Please register at the following link so you may receive notifications for any solicitations that pertain to your business: https://wilco.bonfirehub.com/portal/?tab=login . Notifications will be for newly issued solicitations as well as awarded solicitations you participated in.

What amount must a project be before it is bid?

Most commodity purchases, services and construction projects with an annual aggregate exceeding $50,000 will be subject to formal, advertised, sealed bidding. Procurement for items with an annual aggregate that is less than $50,000 is handled through informal quotes.

Who originates the requirement for a Bid, Request for Qualifications or Request for Proposal?

The Requesting Department submits a requisition to the Purchasing Department for a specific requirement.

How can I schedule a meeting with someone in the Purchasing Office?

Suppliers are required to schedule an appointment to visit with a member of the staff by calling 512-943-3553 or by emailing [email protected].

Does the Purchasing Department buy for all County Offices?

Yes

Does the County release the estimated cost of projects being bid?

Estimated project costs are only provided for public works projects, per Texas Government Code.

When will I be paid?

Payment shall be made by check from the County upon satisfactory completion and acceptance of items and submission of the Invoice to the ordering department for work specified by this Contract Document. All payments owed will be paid no later than thirty (30) days after the goods or services are received OR the date that the invoice is received by the Auditor’s Office whichever is later.

What are the bonding requirements?

Each project has its own bonding requirements; however, all performance and payment bonds are to be 100% of the bid amount. Bonds must be issued by an approved surety firm listed in the Federal Register and licensed to write Surety Insurance in the State of Texas.

Must a company be a resident of Texas to bid?

No

May I send a bid package by facsimile or paper bids?

BIDS CANNOT BE RECEIVED VIA FACSIMILE

Williamson County highly recommends submitting all bids via the Bonfire electronic Bidding platform.

As of July 30, 2021, all bids will be submitted, received and awarded via Bonfire. Please register at the following link so you may receive notifications for any solicitations that pertain to your business: https://wilco.bonfirehub.com/portal/?tab=login .

To facilitate your participation in the bidding process, the county will accept submittals as follows:

  • Hand delivered paper bids
  • Mail or courier delivered paper bids
  • Hand delivered, mail and courier delivered paper bids MUST be received and time stamped in the Williamson County Purchasing department at 100 Wilco Way, Suite P101, Georgetown, Texas 78626, by the bid closing time. Bids received even one (1) minute late cannot legally be considered and will be refused or returned unopened to the supplier.
  • In the case of a time dispute, the official time stamp of the Williamson County Purchasing Department is final.

Does the County give bid results over the telephone?

Yes. Call the Purchasing Department at (512) 943-3553 or send an email to [email protected].

Where is your office located?

The address for the Purchasing Department is, 100 Wilco Way, Suite P101, Georgetown, TX 78626

What are your office hours?

The Purchasing Department is open from 8:00 am to 12:00 pm, and from 1:00 pm to 5:00 pm central time, Monday through Friday. The office is closed for lunch from 12:00 pm to 1:00 pm.